Empowering Visibility and Control through Cross-Site Clinical Supply Chain Traceability

November 11, 2024

Honeywell Hospital Img

CASE STUDY

Doncaster & Bassetlaw Teaching Hospitals serve a population of more than 420,000 across South Yorkshire, North Nottinghamshire and surrounding areas across three main hospital sites.

Genesis were contracted to work closely with the Trust to standardise and enhance patient safety through multi-hospital insight.

THE CHALLENGE

DBTH Trust had very little insight into the value of stock held for orthopaedic procedures, and no way of assessing variability in cost between different surgeons’ procedures. This lack of stock visibility was a particular challenge for the Trust’s finance department, which needed to know a precise value of inventory held on-site for accounting purposes.

Without a detailed view of its inventory costs, the Trust had little way of comparing the costs of orthopaedic procedures between different surgeons, inhibiting its ability to introduce patient-level costing and improve the efficiency of its procedures.

The brief to Genesis was to improve supply chain inventory management, standardise procedure variance and help it introduce itemised Point of Care costing as well as implant track and traceability for Scan4Safety compliance, to increase inventory visibility.

By automating processes, the trust wanted to ensure essential stock was available in the theatre and avoid unnecessarily cancelled operations. This would enable it to identify the cost of operations in its orthopaedics theatres.

THE SOLUTION

Genesis linked into the Trust’s existing systems and workflows, replacing the manual stock reordering and receipt process with an auto-replenish solution that maintains a constantly updated view of stock held on-shelf. Throughout, the Trust’s staff worked with the Genesis project installation team to undertake a full process review to validate all usage data throughout the orthopaedics department.

In the process, over 48,000 procurement-vetted items were put on the master database. Working with the new Genesis system means that whenever stock falls below the agreed reorder level more stock is automatically ordered, ensuring sufficient stock is on hand at all times. This also gives the Trust a constantly updated view of stock value.

Genesis Automation has further streamlined DBTH’s ordering processes by linking it to the Trust’s Global Healthcare Exchange (GHX) cataloguing system with a live
interface. This means DBTH no longer needs to manually maintain the catalogue, saving time and smoothing processes with suppliers.

PROJECT RESULTS – £700k in Year One

Increased visibility of products affected the dependence on using LOAN KITS, in the first year the Trust has realised a £700,000 reduced spend on loan kits within Orthopaedic Theatres.

“The great benefit of using Genesis are the figures we get are 100% accurate. We can rely on the data and use it to drive real benefits, for the Trust and our patients. The transition to the new systems has worked well and we eventually want to roll it out across all of our theatres.”

Sonia Simpson, E-Procurement Manager